Administrative Manager Job Description

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Table Of Contents

Learn about the important requirements, obligations, responsibilities, and skills that should be in an administrative manager job description.

An administrative manager (also called an office manager) is responsible for overseeing the office's administrative operations. You may greet guests, answer phone calls and emails, make and receive faxes, order supplies and keep inventory, do recordkeeping and recording, coordinate office events, supervise office staff and do other admin tasks.

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Administrative Manager Job Description Template

We are searching for an experienced, motivated administrative manager to join our team. In this role, you will be responsible for managing and overseeing the administrative functions of the office including managing office facilities, procuring and managing office supply inventory, maintaining the office space and keeping it clean and organized, and ensuring the smooth running of day-to-day office operations.

The candidate should have excellent communication and interpersonal skills. You should have strong attention to detail, solid time management skills, and be well-organized. You should also be able to work well with others and have experience managing an office.

Administrative Manager Responsibilities

  • Support the daily office operations
  • Procure and manage office inventory supplies like office supplies, paper, printer ink, etc.
  • Manage the office calendar
  • Answer phone calls and respond to emails
  • Maintain a clean, tidy, and well-organized office
  • Coordinating repairs and maintenance, as needed
  • Coordinating projects
  • Developing office policies and regulations
  • Reporting and recordkeeping, as needed

Administrative Manager Requirements

  • Associate’s degree
  • Leadership skills
  • Strong attention to detail
  • Excellent communication skills
  • Strong time management skills
  • Well-organized
  • Critical thinking and problem-solving skill

Administrative Manager Duties And Responsibilities


Oversee office staff, provide guidance, and supervise administrative staff members. Provide consulting, coaching and mentorship to staff members, as needed. Implement new employee onboarding and training programs. Assign tasks, delegate office duties, and conduct performance evaluations.

Communication and Collaboration

Communicate effectively with others within and outside your team. Provide critical feedback and be able receive feedback from others. Work well with others within and outside your department. Collaborate with cross-functional teams and be flexible to work alone and within team settings, as required.

Time Management and Organization

Manage the daily operations of the office. Maintain the office calendar and email inbox. Organize events and ensure the efficient and smooth-running operation of the office.


Answer phones and emails. Organize and assign schedules. Greet guests. Implement administrative policies and manage records. Allocate and manage resources and re-order supplies and inventory, as needed.


Keep accurate office records. Maintain files and logs, as needed. Organize files, establish, and maintain office policies and regulations. Ensure compliance by office staff.

If you're ready to tackle a new role as an administrative manager, start by polishing your resume. We recommend working with a professional at a resume writing service.

Administrative Manager Salary And Job Outlook

Median National Salary: $80,437/year

Education Required: Bachelor’s degree

Number of Jobs: 377,800

Job Growth 2022 – 2032: 5% (Faster than average)

The Bottom Line

This is what a sample administration manager  job description looks like. Employers, you can use this template as a guide to create your own job description for the role you’re filling. Job applicants can feel free to use this template to help in the preparation and setup of your resume to aid in your job search process for this and similar positions.

Then, it’s time to visit job websites! This list of 20+ free job posting sites is perfect for employers to use to start the process of posting the administrative manager job you’re hiring for.

Don’t forget to post your administrative manager job description on ZipRecruiter today!