Administrator Job Description

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Table Of Contents

Learn about the important requirements, obligations, responsibilities, and skills that should be in an administrator job description.

An administrator, office administrator or manager works within an office setting and is responsible for running the office smoothly. They help keep the office clean and well-organized. This job can include a variety of different administrative tasks answering phones and emails, taking messages, updating company data, filing, and inventory control. You will run the office's day-to-day operations and be responsible for office operations.

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Administrator Job Description Template

We are searching for an experienced, professional Administrator to join our team. In this role, you will be responsible for managing the day-to-day office operations. You will oversee the administrative work for the office, ensuring its efficient and effective operation. You will greet clients, provide client support, organize, file, and record office data, plan office activities, events, and travel.

The candidate should be customer-centric, have excellent communication skills, and be well-organized. You should have experience working in an office setting with demonstrated leadership skills and be able to provide exceptional customer service.

Administrator Responsibilities

  • Day-to-day office operations
  • Administrative work tasks like answering phones and emails
  • Organize and update office inventory
  • Budgeting and financial management
  • Resolving problems/issues as they arise
  • Arranging and planning office events like conferences, parties, and travel arrangements
  • Inventory control
  • Enforce compliance of office policies
  • Record maintenance

Administrator Requirements 

  • High school diploma
  • Previous experience in an administrative role
  • Proficiency using MS Office
  • Leadership abilities
  • Customer service-oriented with knowledge of business practices
  • Well-organized and detail-oriented
  • Excellent multitasker with time management skills

Administrator Duties And Responsibilities

Organization and Management

You will work and manage the day-to-day operations of the office. Managing the office environment, and ensuring the efficient and effective operation of the office. You will greet customers, perform administrative duties like answering phones and emails, take messages, and delegate tasks, as needed.

Communication and Collaboration

Communicate effectively and be able to provide critical feedback and receive feedback. Provide exceptional customer service and ensure clients are happy and directed to their destination. Communicating and collaborating with other departments, as needed. Resolve client complaints and issues that may arise.

Planning and Coordination

You will manage the office and be responsible for monitoring and maintaining supplies, equipment, and inventory within the office. Plan office events like office parties, coordinate catering, organize plans and make travel arrangements. Coordinate building and office maintenance with vendors, as needed.


Provide administrative support to the office and perform related activities like bookkeeping, reconciliation of financial reports, setting budgets, and managing the office’s finances. Delegating duties and work tasks, as needed and ensuring the office runs smoothly.

Reporting and Policies

Creating and executing office policies. Maintaining office records and logs including inventory logs, financial records, etc. Establishing and enforcing office policies such as dress code, employee, behavior, etc.

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Administrator Salary And Job Outlook

Median National Salary: $44,979/year

Education Required: High school diploma

Number of Jobs: 377,800

Job Growth 2022 – 2032: 5% (Faster than average)

The Bottom Line

Use this as a guide in creating your administrator job description so you can write a job posting to fill this role for your company.

You change the job description, responsibilities, and duties as necessary for your specific company. Here are 20+ free job posting sites that can be of interest to you if you’re looking to post your job listing on multiple job boards.

Post your Administrator job description on ZipRecruiter today!