Learn about the essential requirements, obligations, responsibilities, and skills that are helpful in a healthcare administrator job description.
Healthcare administrators act as operational coordinators for hospitals, private practices, and other healthcare facilities. They take on a manager role, supervising clinical practice and medical services with limited patient interaction.
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Healthcare Administrator Job Description Template
We are looking to hire a healthcare administrator to oversee our healthcare facility’s non-clinical and clinician operations. This is a supervisory role, meaning you oversee other administrative team employees. Experience is a must for this position because your day-to-day responsibilities like maintaining compliance and organizing patient information require extensive knowledge of medical terminology, best practices, and regulations. You’re likely a good candidate for this position if you are organized, a self-starter, and have efficient communication and customer service skills.
Healthcare Administrator Responsibilities
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Managing and monitoring a healthcare facility’s budget
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Organizing meetings with leadership on administrative and clinical teams as needed
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Ensuring overall compliance with relevant healthcare regulations
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Working with healthcare staff to identify solutions for problems and concerns
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Maintaining accurate and up-to-date patient records
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Monitoring inventory of clinical supplies, including medical and office supplies
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Sharing information about healthcare facility policies with staff
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Coordinating with staff to create regular work schedules
Healthcare Administrator Requirements
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A minimum of a Bachelor’s degree in healthcare administration or related field
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4+ years of experience in healthcare management or a similar position
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Experience overseeing large teams of employees
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Up-to-date training and knowledge of healthcare regulations
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Strong communication, time management, and critical thinking skills
Healthcare Administrator Duties And Responsibilities
Organizing meetings with leadership on administrative and clinical teams as needed
Team meetings are a place for all members of the clinical and administrative team to discuss work strategies, patient care, and other important aspects of the state of the healthcare facility. Healthcare administrators organize and sometimes lead these meetings to deliver announcements and updates. They may also create an agenda, take notes, and ensure meeting regularity.
Ensuring overall compliance with relevant healthcare regulations
One of a healthcare administrator’s primary duties is ensuring the facility maintains compliance with regulations. Whether these are patient privacy laws like HIPAA or FDA regulations about how medications should be stored, healthcare facilities can face severe consequences if they are not in compliance. Managing multiple projects is an essential skill for this responsibility. Because compliance must continually be reviewed, it’s a never-ending job for healthcare administrators.
Maintaining accurate and up-to-date patient records
Providing high-quality care to patients involves ensuring their health information is up-to-date. Healthcare administrators monitor patient records for errors, missing signatures, or other required components of a clinic note. They are also responsible for holding staff accountable for completing records properly. Familiarity with electronic medical record systems and patient confidentiality is important.
Related: Best Healthcare Jobs
Working with healthcare staff to identify solutions for problems and concerns
Although healthcare administrators are not a part of the human resource team, they work closely with staff to identify issues and help create solutions. Part of their job is to ensure the healthcare facility runs smoothly and efficiently. Eliminating things like insufficient amounts of medical supplies, technology issues with medical equipment, or problematic policies help them to do this. Problem-solving skills are helpful for this responsibility.
Managing and monitoring a healthcare facility’s budget
Sticking to a budget is necessary for any industry, especially healthcare. A healthcare administrator monitors the budget, looking for ways to reduce spending by finding cost-effective alternatives for office, medical, or other supplies. If there is a problem with the budget, healthcare administrators determine a solution. Sometimes, they will have the authority to handle it themselves. If not, they work with leadership to finalize plans.
If you are looking for a job as a healthcare administrator, you will likely need to update your resume. Check out our guide to creating a healthcare resume.
Healthcare Administrator Salary And Job Outlook
Median National Salary: $68,107
Education Required: Bachelor’s degree in healthcare administration
Number of Jobs: 480,700
Job Growth 2020 – 2030: 28%
The Bottom Line
A healthcare administrator is an essential position for healthcare facilities. Not only do they help ensure the operation runs smoothly at all times, but they also help to avoid problems dealing with compliance, employee information, and patient care. As the need for well-run healthcare facilities increases, so will the demand for this position.
To see where employers are searching for candidates, check our list of the best free job posting sites. If you want to add a healthcare administrator to your team, post your healthcare administrator job description on ZipRecruiter today!
