What To Include On A Data Entry Resume + Data Entry Skills

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Table Of Contents

If you love compiling, organizing, verifying, entering, and updating information to help an organization run efficiently, you may be wondering how to write a winning data entry resume. Don’t worry. We’re here to help you understand the ins and outs of this document so that you can land the job you want.

To get a competitive edge when applying for jobs, consider using a professional resume writing service.

If you’re ready to secure a data entry job, start your job search on ZipRecruiter. ZipRecruiter is one of the top job search sites and is free for job seekers. You can also apply for jobs with just a single click!

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What Is Unique About A Data Entry Resume?

A data entry specialist resume is much like most resumes in that it chronicles your professional experience. However, it also helps strategically position you as a top candidate for the best data entry jobs.

What Should Be Included On A Data Entry Resume?

Your data entry resume should contain several sections. Let’s examine each one.

Contact Information

At the top of your data entry resume, include your name, phone number, and a professional-looking email address. That way, a recruiter or hiring manager can easily reach you to schedule an interview.

Summary or Objective Statement

If you’ve got a lot of data entry experience, use this space to write a career summary statement that concisely describes your top accomplishments. But, if you’re new to the field, go with a career objective statement that shares how your current skill set and previous experience will help you excel in this position. In either case, this section should be no longer than four lines.

Work History

In this section, you should list your work experience in reverse chronological order, putting your current or most recent position first. Each entry should include the company that employed you, how long you worked there, and your job title.

Then, you should add three to five bullet points under each role that showcase your significant achievements. Here are a few examples:

  • Entered 1,200 records per day with 99.9% accuracy.
  • Reduced overall errors within the team by 15%.
  • Increased the number of records entered daily by 20% by automating select tasks in Excel.

As a rule of thumb, your bullet points should include action words and numbers. That way, the hiring manager or recruiter can get a sense of your skills and your potential contributions to the company.

Pro Tip: If you’ve never held a data entry position, you’ve probably performed data entry at other jobs (think cashier) or in school (think typing class). Be sure to share the details of that experience to increase your odds of securing an interview.


Most data entry jobs only require a high school diploma or equivalent, so list that information here. If you’ve got a college degree or you’ve completed some college coursework, share that instead. You should provide the school’s name, the degree you earned (if applicable), and the date you graduated (if applicable).

Pro Tip: If you’re light on experience, beef up this section a little. Include your GPA (as long as it’s higher than 3.5), relevant coursework, participation in related clubs, etc.


Join The Break Community

You should list up to ten position-relevant skills here. Refer to the job posting, and include the competencies mentioned in the document (as long as you actually possess them!).


Have you won any typing-related awards or been recognized for other professional achievements? List those accolades here!

What Should Be Left Off A Data Entry Resume?

As with any resume, you should exclude irrelevant information from your data entry resume. However, there are exceptions to this rule.

You can include seemingly unrelated details if you’re new to the workforce or making a career change. Just be sure to establish a case for how your education and experience to date have helped prepare you for the role.

Important Job Skills For Data Entry Resumes

There are many essential job skills you should include on your data entry resume. Let’s split them into two categories: hard skills and soft skills.

Hard Skills

Hard skills are competencies that are directly related to specific fields or positions. Here are some examples of capabilities that you’ll probably need to be successful in data entry:

  • Typing (including 10-key) speed
  • Typing accuracy
  • Software knowledge, including accounting, invoicing, inventory, word processing, spreadsheet, and database programs
  • General computer proficiency
  • Data analysis
  • Research

Soft Skills

Soft skills are typically useful no matter what you do for a career and can include:

  • Attention to detail or error-spotting
  • Critical thinking
  • Organization
  • Ability to work independently and on a team
  • Multitasking
  • Communication (verbally and in writing)

Pro Tip: Since accuracy is a big deal in data entry, ensure your resume is error-free before hitting that submit button!

Related: Best Remote Data Entry Jobs

Frequently Asked Questions 

What skills do you need for data entry?

You need several skills to do well in data entry, such as attention to detail, organization, and communication (verbal and written). You must also be able to type quickly and accurately, perform research, and navigate computer programs, such as spreadsheet software.

How would you describe data entry experience?

You can describe your data entry experience by outlining what you did with the information, such as finding, organizing, verifying, entering, or updating it.

What’s a data entry job description?

A data entry job description is a document that details the responsibilities and requirements of a data entry role, such as a Data Entry Clerk or Data Entry Operator.

How to include typing skills on a resume?

The best way to highlight your typing skills on your data entry resume is to include your typing speed in words per minute or keystrokes per hour. If you don’t know your typing speed, you can take a typing test to determine it.

The Bottom Line

Hopefully, you now understand how to write a data entry resume. But, if you’re still feeling a little unsure, we urge you to consult with one of the best resume writing service providers. Then, head to ZipRecruiter to find and apply for your next data entry job!